{"id":30647,"date":"2023-11-02T09:17:58","date_gmt":"2023-11-02T01:17:58","guid":{"rendered":"https:\/\/precisebusiness.com\/?p=30647"},"modified":"2024-08-20T11:18:48","modified_gmt":"2024-08-20T11:18:48","slug":"maximising-erp-implementation","status":"publish","type":"post","link":"https:\/\/precisebusiness.com\/NL\/maximising-erp-implementation\/","title":{"rendered":"Maximising ERP Implementation"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row admin_label=&#8221;row&#8221; _builder_version=&#8221;4.19.1&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_margin=&#8221;||0px||false|false&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.20.4&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_margin=&#8221;||0px||false|false&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2><strong><span class=\"TextRun SCXW148318777 BCX8\" lang=\"EN-AU\" xml:lang=\"EN-AU\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW148318777 BCX8\">Companies are Raising the Bar on What they Expect ERP Providers to Deliver<\/span><\/span><\/strong><\/h2>\n<p><span data-contrast=\"none\">Industry innovations like <\/span><a href=\"https:\/\/www.ibm.com\/topics\/cloud-computing\"><span data-contrast=\"none\">cloud computing<\/span><\/a><span data-contrast=\"none\">, artificial intelligence, machine learning and mobile devices have led to the development of more advanced and diverse Enterprise Resource Planning (ERP) solutions.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">And the global ERP software market is booming, with a forecasted <\/span><a href=\"https:\/\/www.globenewswire.com\/en\/news-release\/2021\/02\/10\/2172947\/0\/en\/ERP-Software-Market-Revenue-USD-66-38-Billion-By-2026-with-8-2-CAGR-North-America-Region-Accounted-for-The-Largest-Market-Share-Of-33-4-In-2019-With-a-Market-Value-of-USD-12-75-Bil.html\"><span data-contrast=\"none\">value<\/span><\/a><span data-contrast=\"none\"> of USD $66.38 billion by 2026 and $71.34 billion by <\/span><a href=\"https:\/\/www.fortunebusinessinsights.com\/enterprise-resource-planning-erp-software-market-102498\"><span data-contrast=\"none\">2030<\/span><\/a><span data-contrast=\"none\">.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">In turn, businesses are becoming savvier around how to realise a faster time-to-value for their digital transformation technology investment.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">They are recognising the advantages of partnering with an ERP consultant to help them navigate the risks and challenges across the phases of an ERP purchase journey to maximise ERP benefits.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">And they are driving higher standards and expectations from an ERP implementation partner at specific purchase journey phases.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">Why use an ERP Implementation Partner?<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">Companies are looking for an ERP implementation partner that doesn\u2019t just deliver on the technology itself.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/precisebusiness.com\/approach\/erp-journey\/\"><span data-contrast=\"none\">ERP implementation partners<\/span><\/a><span data-contrast=\"none\"> bridge the gap between the ERP vendor&#8217;s software and the customer\u2019s specific needs. They work closely with a customer to understand their unique business requirements and ensure a successful ERP deployment.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">There is a strong demand for a partner that understands at what stage their support is needed the most and has the expertise to handle the complexities of the most challenging stages in the ERP purchase journey.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">What Businesses Want from an ERP Implementation Partner<\/span><\/b><\/h2>\n<p><span data-contrast=\"none\">The 2022 Epicor Industry Insights Report<\/span><span data-contrast=\"none\">\u00a0took a deep look into what customers really wanted from their ERP partner.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">More than 1,350 ERP users in the U.S., U.K., Australia, and New Zealand were surveyed and close to 50% of the respondents indicated more support was needed during the latter stages of the ERP implementation journey.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The report found companies needed an ERP implementation partner to collaborate more strongly during the system configuration, data migration, training, testing, go-live, and the post-implementation support stages. Most importantly, companies expected:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Guidance and solutions crafted to a business\u2019 specific needs, particularly during the implementation and go-live phases of the journey.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:60,&quot;335559739&quot;:60,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Backup and data hygiene issue support for successful interoperability across applications.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:60,&quot;335559739&quot;:60,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Provision of staff training and onboarding materials for a seamless ERP migration experience.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:60,&quot;335559739&quot;:60,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Transparency and clarity, especially during evaluation, planning, pricing, security, and training during migration.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:60,&quot;335559739&quot;:60,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">A consistent and dedicated team that provides priority support at every stage.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:60,&quot;335559739&quot;:60,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.20.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.20.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.20.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/precisebusiness.com\/NL\/wp-content\/uploads\/sites\/3\/2023\/10\/Streamline-ERP-Implementation-with-an-Experienced-Partner-.png&#8221; alt=&#8221;Harness the Value of Large and Complex Datasets&#8221; title_text=&#8221;Streamline ERP Implementation with an Experienced Partner&#8221; _builder_version=&#8221;4.20.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.20.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.19.1&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.19.1&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.20.4&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_margin=&#8221;0px||||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2><b><span data-contrast=\"none\">ERP System Implementation \u2013 Latter Stage Key Activities<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">The final steps and activities of an <\/span><a href=\"https:\/\/www.betterbuys.com\/erp\/erp-implementation\/\"><span data-contrast=\"none\">ERP system implementation<\/span><\/a><span data-contrast=\"none\"> typically occur after the ERP solution has been selected, the contract has been negotiated, and the initial planning phase has been completed.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">An ERP implementation partner will typically have a significant role in the following complex tasks, change management, and optimisation efforts:<\/span><\/p>\n<h4><strong>ERP System Configuration:<\/strong><\/h4>\n<ul>\n<li><span data-contrast=\"none\">The selected ERP system is configured to align with the company\u2019s specific business processes and requirements. Modules, workflows, user roles, security settings, and other system configurations are set up during this stage.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Data Migration:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">The company\u2019s data from existing systems, spreadsheets, or databases is migrated to the new ERP system. Data cleansing and validation processes are conducted to ensure accuracy and consistency in the new system.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">User Training:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">Employees undergo comprehensive training to familiarise themselves with the functionalities, navigation, and processes of the ERP software. Training programs may vary for different user roles, such as end-users, managers, and administrators.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Testing and Quality Assurance:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">Rigorous testing is conducted to validate the functionality and performance of the ERP system. This includes testing different scenarios, conducting user acceptance testing (UAT), and ensuring that the system meets the company\u2019s requirements and expectations.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Go-Live Preparation:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">As the ERP system nears its deployment date, the implementation team finalises all configurations, data migration, and training. The company conducts thorough preparations to ensure a smooth transition from the existing systems to the new ERP platform.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Go-Live and Deployment:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">This is the stage when the ERP system is officially launched and put into operation. The company switches from its old systems to the new ERP system, and employees start using it for day-to-day business operations.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Post-Implementation Support:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">After the go-live, the ERP implementation partner provides ongoing support to address any issues, questions, or additional training needs. This support helps employees adjust to the new system and ensures that any teething problems are promptly resolved.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h4><b><span data-contrast=\"none\">Continuous Improvement and Optimisation:<\/span><\/b><\/h4>\n<ul>\n<li><span data-contrast=\"none\">The ERP system\u2019s performance is continuously monitored, areas for improvement are identified, and processes refined to optimise usage. Regular updates, system enhancements, and best practices are implemented to maximise the ERP system&#8217;s value and ensure the ERP system evolves with the company\u2019s needs.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Having access to expert support ensures a smooth transition, successful adoption, and ongoing improvement in ERP system usage, ultimately leading to better business outcomes and ROI.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><\/p>\n<h2><b><span data-contrast=\"none\">Interested to Know More?<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">Find out why <\/span><a href=\"https:\/\/precisebusiness.com\/why-choose-precise\/\"><span data-contrast=\"none\">Precise Business Solutions<\/span><\/a><span data-contrast=\"none\"> has\u202fbeen recognised in the global marketplace as a leading provider and implementation partner of Epicor Kinetic ERP software solutions.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.27.0&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; min_height=&#8221;94px&#8221; custom_margin=&#8221;-35px|||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2><strong>Inspired to Act?<\/strong><\/h2>\n<p><a href=\"mailto:gert.noordam@precisebusiness.com\">Book a Discovery Call<\/a>\u00a0with our ERP expert in the Benelux region to learn more about how an ERP system can transform your business.<\/p>\n<p><a href=\"https:\/\/www.linkedin.com\/build-relation\/newsletter-follow?entityUrn=6988010318706696192\">Subscribe to our LinkedIn Newsletter<\/a>\u00a0and get alerts when we post about topics that matter to you.<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Businesses are becoming savvier around how to realise a faster time-to-value for their digital transformation technology investment. They are recognising the advantages of partnering with an ERP consultant to help them navigate the risks and challenges across the phases of an ERP purchase and implementation journey (and beyond) to maximise ERP benefits.  <\/p>\n","protected":false},"author":412,"featured_media":32963,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"<p>Thirty-five days. Just over one month. That's all the time you have to submit the first aged care provider Quarterly Financial Report (QFR) after<span style=\"font-size: 20px\">\u00a0the end of the July-September quarter.\u00a0<\/span><\/p>\r\n<p>It might seem like a long lead time, but extracting and compiling data across many different business areas is time-consuming - especially if you don't have a single source of truth to tap into or a system that connects all business processes and enables automatic extraction of relevant data.<\/p>\r\n<p>Instead, what lies ahead is hours and hours of manual data collection. You will need to check and double-check for human error. You will need to gather in-depth information from HR, Payroll, Operations, Governance, Facilities and Asset Management, IT, Food and Nutrition Services, and Finance. You will need to sift through reams of spreadsheets to extract the information you need. The thought of it is mind-boggling.<\/p>\r\n<p>Your current processes only add to the complexity. They don't allow you to capture all the information required to meet stringent accountability, reporting, and record-keeping obligations, let alone the quality of care compliances tied to funding.<\/p>\r\n<p>You've got 35 days, but you've done the math, and your quarterly reporting requirement could take four weeks to compile. To make matters worse, you are already operating with limited staff resources, and the extra admin work introduced following the <a href=\"https:\/\/precisebusiness.com\/navigating-aged-care-reform\/\">Aged Care Reform<\/a> has left you struggling with the new pressures.<\/p>\r\n<p>The future is overwhelming. Once this reporting period is finished, there's little time before the entire process is repeated. There is, however, a silver lining.<\/p>\r\n<p>The data-gathering process will reveal a goldmine of information you can use to shape a business case for investing in improvement measures. An easier approach is needed - there's no denying it - and you've decided an ERP software system could be the answer. The <a href=\"https:\/\/precisebusiness.com\/aged-care-ready-for-erp\/\">right ERP<\/a> will equip your organisation with the tools needed to produce compliance reporting, pull together reporting data, and increase productivity and efficiency. All this equates to significant time and money savings.<\/p>\r\n<p>A single source of truth is not a pipedream. It can be a reality. Here's why the new Aged Care QFR doesn't have to be a taxing time.<\/p>\r\n<p><a href=\"https:\/\/precisebusiness.com\/wp-content\/uploads\/2022\/08\/QFR-deparmental-requirements-.png\"><img class=\"aligncenter wp-image-26718 size-full\" src=\"https:\/\/precisebusiness.com\/wp-content\/uploads\/2022\/08\/QFR-deparmental-requirements-.png\" alt=\"\" width=\"1200\" height=\"630\" \/><\/a><\/p>\r\n<p><!-- wp:heading \/--><\/p>\r\n<h2><strong>What Information is Needed for Quarterly Financial Reporting?\u00a0\u00a0<\/strong><\/h2>\r\n<p>The QFR has <a href=\"https:\/\/www.health.gov.au\/health-topics\/aged-care\/providing-aged-care-services\/responsibilities\/quarterly-financial-report\">five distinct sections:<\/a><\/p>\r\n<ul>\r\n<li><strong>Viability and prudential compliance questions:<\/strong> The government will use your responses to these questions as indicators of viability and prudential concerns.<\/li>\r\n<li><strong>Quarterly financial statements:<\/strong> The government will assess your financial information to paint a picture of the sector's overall performance.<\/li>\r\n<li><strong>Residential care labour cost and hours reporting:<\/strong> This information will be used to determine your star rating and shape costing studies under the newly introduced <a href=\"https:\/\/www.health.gov.au\/resources\/publications\/what-is-the-an-acc-transition-fund\">AN-ACC funding model.<\/a><\/li>\r\n<li><strong>Home care labour cost and hours reporting:<\/strong> The government is using a sharp increase in the scope of reporting for home care services to enhance transparency and improve accountability. The reporting requirements are now more closely aligned to those in residential care.<\/li>\r\n<li><strong>Quarterly Food and Nutrition report:<\/strong> This report has replaced the existing <a href=\"https:\/\/www.health.gov.au\/health-topics\/aged-care\/providing-aged-care-services\/funding-for-aged-care-service-providers\/basic-daily-fee-supplements-for-aged-care\">Basic Daily Fee (BDF) supplement<\/a> report.<\/li>\r\n<\/ul>\r\n<p>Residential aged care providers must submit four of the five sections, including the viability and prudential compliance questions, quarterly financial statements, residential care labour cost and hours reporting, and quarterly food and nutrition report.<\/p>\r\n<p>Home care service providers must complete three of the five sections, including viability and prudential compliance questions, quarterly financial statements, and home care labour cost and hours reporting.<\/p>\r\n<h2><strong>How Difficult is it to Produce and Submit the Required Reports Manually?\u00a0<\/strong><\/h2>\r\n<p>How difficult and time-consuming the reporting process is will depend on several factors, one being how you store your information. If you data is not stored in a unified systems, or can be easily extracted and consolidated into a central data store, you will have to invest more resources into your QFR process.<\/p>\r\n<p>For example, you may have to draw from several source pools, including your CRM, payroll and accounting software, project management tools, and human capital management. If you can't easily navigate these tools yourself, you'll need to speak with various area managers and wait for them to response with the correct data.<\/p>\r\n<p>From there, you'll need to collate the data, read through the information, identify relevant insights, and manipulate the data into spreadsheets. then, you'll need to double-check that you've entered everything error-free and that your formula's are working as they should be. Finally, you can submit the information to the department's online portal.<\/p>\r\n<h2><strong>What are the Risks of Reporting Manually?\u00a0<\/strong><\/h2>\r\n<p>All government-funded aged care service providers must meet the <a href=\"https:\/\/www.agedcarequality.gov.au\/providers\/standards\">Aged Care Quality Standards.<\/a> The QFR is one aspect of ensuring your organisation meets these stringent regulations. Even if human error is to blame, failing to provide accurate information can have far-reaching consequences, including:<\/p>\r\n<ul>\r\n<li><strong>Financial penalties:<\/strong> You may be liable to pay financial penalties if your information is not submitted on time of if you data is inaccurate.<\/li>\r\n<li><strong>Non- compliance:<\/strong> Your organisation's funding and operational viability are linked closely to quality assurance and your reporting obligations. Regulatory bodies will intervene if the viability of your operations is questioned or if you are found to be non-compliant. For example, the <a href=\"https:\/\/health.formsadministration.com.au\/dss.nsf\/Guide%20to%20Quarterly%20Financial%20Report%20and%20Transparency%20Measure.pdf\">Commission keeps a record of every provider's performance<\/a> when it comes to reporting, which, along with other insights, determines a provider's risk profile. How the Commission responds to non-compliance depends on the scope of the offence and the overall risk profile.<\/li>\r\n<li><strong>Brand reputation:<\/strong> If you reputation is found to be non-compliant, your reputation, customers relationships, and market position could be severely and potentially irreparably damaged. The aged care environment is becoming increasingly competitive, a phenomenon only exacerbated by the introduction of the <a href=\"https:\/\/www.health.gov.au\/initiatives-and-programs\/star-ratings-for-residential-aged-care\">star rating system.<\/a><\/li>\r\n<li><strong>Succession planning:<\/strong> Manual reporting means developing a long-winded and sometimes unconventional process of gathering, sorting, and formatting information. This process likely included workarounds, making it too convoluted and complex to document. So, what happens if you leave the organisation? How will your successor cope with reporting?<\/li>\r\n<\/ul>\r\n<h2><strong>Take Note if you Experience These Manual Reporting Pain Points\u00a0<\/strong><\/h2>\r\n<p>Many of our prospective customers have shared business inefficiencies, challenges, and pain points with us, all of which have impacted their ability to generate accurate QFR's. So as you undertake your reporting tasks keep an eye out for the following. These are tell-tale signs your organisation is in need of a systems refresh.<\/p>\r\n<ul>\r\n<li>Seeking information demands complex communication, which is inefficient, time-consuming, and results in several back-and-forths.<\/li>\r\n<li>Manual tasks are repetitive.<\/li>\r\n<li>You are forced to allocated more time to business processes than looking after your clients.<\/li>\r\n<li>Your current system does not provide the level of detail needed for new reporting requirements.<\/li>\r\n<li>You are tasked with accessing a large number of business systems across your organisation to retrieve the information you need.<\/li>\r\n<li>You are navigating multiple touchpoints that are working in silos.<\/li>\r\n<li>The number of spreadsheets is becoming difficult to handle, and accurate analysis feels almost impossible.<\/li>\r\n<li>Data is outdated or not available in real-time.<\/li>\r\n<li>You don't have the visibility into your operations that you need to meet reporting and compliance obligations.<\/li>\r\n<li>Your systems have become barriers preventing you from doing your job efficiently.<\/li>\r\n<li>Your manual workload has forced you to source outside help.<\/li>\r\n<li>Reporting timeframes have required you to put aside high-priority and growth-driving activities.<\/li>\r\n<\/ul>\r\n<h2><strong>Three Tips to Improve Your Business Case for a Transformation\u00a0<\/strong><\/h2>\r\n<p>The above pain points are all too familiar and investing in a system transformation is the only way to change things. If you feel compelled to present a strong business case highlighting the time and cost savings an ERP could deliver, here are three tips to sharpen your business case and secure buy-in for change:<\/p>\r\n<ul>\r\n<li>Download a free business case template and keep a record of the challenges and issues you run into when gathering information from current business systems. How many hours are you spending chasing up the financials only to find they are outdated? How many back-and-forth emails have you shared with HR?<\/li>\r\n<li>Consider documenting the challenges you face for each of the three of four reporting requirements your organisation is obligated to complete.<\/li>\r\n<li>Seek support from colleagues in other areas of the organisation. Ask them to provide feedback on their experience with the reporting process and the resulting inefficiencies. You want to show that the current way of doing things adversely impacts all corners of the business. Plus, decision-makers are typically more approachable and more likely to address existing and emerging problems when multiple voices express concerns. The more perspectives you can gather, the stronger your case.<\/li>\r\n<\/ul>\r\n<h2><strong>Start Building Your Business Case to Drive Change Today\u00a0<\/strong><strong>\u00a0<\/strong><\/h2>\r\n<p>Need help formulating your business case for a new ERP system? We can help.<\/p>\r\n<p>Precise Business Solutions have extensive aged care industry-specific experience and purpose-built software to meet your unique requirements. We can help you find which parts of your organisation that are starting to hinder your efforts to grow. In a one-to-two hours hands-on workshop, we can help you uncover the root cause of your critical business challenges and lay the groundwork for project success. The best bit? It's absolutely FREE of charge.<\/p>\r\n<p><a href=\"https:\/\/precisebusiness.com\/contact\/\">Get in touch today<\/a>, and let's set your organisation on a path to easy, accurate, and compliant reporting.<\/p>\r\n<p><a class=\"et_pb_button et_pb_button_2 right_call d-none et_pb_bg_layout_light\" href=\"https:\/\/calendly.com\/dani-langley\/informal-discussion\" target=\"_blank\" rel=\"noopener\">Make a time to chat<\/a><\/p>\r\n<p><!-- \/wp:paragraph --><\/p>\r\n","_et_gb_content_width":"","footnotes":""},"categories":[45,68,71,75,27,30,31,28,41],"tags":[73,46,69,60,82,83,62,74,37,90,51,66,67,93,72,48,78,79],"class_list":["post-30647","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-aged-and-home-care","category-business-management-system","category-enterprise-resource-planning","category-erp","category-erp-project-approach","category-erp-selection","category-key-drivers-for-erp","category-manufacturing","category-upgrading-to-erp","tag-automation","tag-business-optimisation","tag-business-process-management","tag-cloud-erp","tag-cost-reduction","tag-data-quality-and-accuracy","tag-digital-transformation","tag-digitalisation","tag-epicor-productivity-solutions","tag-operational-efficiency","tag-precise-arm","tag-procurement","tag-purchasing","tag-risk-mitigation","tag-streamline-business","tag-supply-chain-management","tag-technology","tag-technology-solutions"],"acf":[],"_links":{"self":[{"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/posts\/30647","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/users\/412"}],"replies":[{"embeddable":true,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/comments?post=30647"}],"version-history":[{"count":3,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/posts\/30647\/revisions"}],"predecessor-version":[{"id":32343,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/posts\/30647\/revisions\/32343"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/media\/32963"}],"wp:attachment":[{"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/media?parent=30647"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/categories?post=30647"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/precisebusiness.com\/NL\/wp-json\/wp\/v2\/tags?post=30647"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}